Charity events
We welcome charity information days or sponsored events within Windsor Great Park. As a public space and operational Estate, you will need permission to do so. Please read the information below which will help you to decide if Windsor Great Park is the right place for you to hold your event.
Getting started
Once you have read the frequently asked questions below, please complete the charity event application form.
You can generally hold events from Mondays to Saturdays. Due to the number of visitors to Windsor Great Park, we do not permit events on Sundays or Bank Holiday weekends.
- When you contact us, please specify your preferred date(s), so that we can check for availability
- Please do not advertise your event until a team member has confirmed your date
Apply as soon as you can but you will need to apply at least fourteen (14) days prior to your requested charity event date. As an operational Estate, we regret that not all applications will be successful.
Please visit Windsor Great Park and decide your preferred location or route before booking your event so that you can provide us with a map of your chosen location/route.
If you require assistance on the day of your research visit, please let us know here, and a member of our Visitor Services Team will meet you onsite to give you guidance .
Please take a look at our Park map & guide for further information.
What type of event can I hold?
Approaching our visitors to request donations is not permitted.
However, visitors may approach you to learn about your event and donate. The use of QR codes is allowed if a visitor approaches of their own accord.
We do allow dogs, but the decision will depend on your preferred location and the number of attendees.
Please let our team know if you would like to include dogs as part of your event.
Sorry, cycling events are not permitted.
No. Events on Virginia Water Lake are not permitted.
When contacting us, please specify if you would like to use an information table or gazebo.
We assess each request based on location, footfall and the weather forecast for the day of your event.
Paperwork and charges
For events with 50+ attendees, there is an administrative charge of £50 (payable by invoice).
There is no charge for events with under 50 attendees, although you must still notify us about your event.
For events with 50+ attendees, our team will ask you to complete a small number of forms that we will supply.
We will also require the following:
- A signed copy of an event licence
- Your risk assessment
- Public liability insurance certificate
- A map outlining any route that you will be taking in the park
This paperwork must be completed and returned to us before your event date.
How to find us and parking
Please consider car parks in relation to your preferred location and route. Windsor Great Park is very large, so choosing the car park that is right for you will make a big difference to your day.
For information about parking and charges at Windsor Great Park, take a look here.
Please make our team aware if you require coach parking.
Coaches must use the Coach Park at the Savill Garden Visitors Centre. Coach parking is subject to availability and a £50 charge per coach, which is in addition to the event fee.
Coaches cannot be parked anywhere else in Windsor Great Park.
Mini Buses can park in our Savill Garden Visitors Centre visitor car park, where our standard car park charges will apply.
Note that Mini Buses cannot be parked at Virginia Water. Please inform our team if your attendees will be arriving by Mini Bus.
There is no free parking available. Standard visitor car park or Coach Park charges will apply. More information about our car parks and charges can be found here.
Vehicles of any kind are not permitted in Windsor Great Park. You must use the car parks only.
Rules of the Park
Placing signage for your route is not permitted. We recommend that you create a map that your attendees can follow.
This is permitted only if the photographer is taking photos for attendees’ personal use or if 100% of the photographer’s fee goes to the charity.
Please let our team know if you wish to bring a professional photographer to your event.
Filming and photography with drones is not permitted in Windsor Great Park and on the wider Estate.
The team is unable to assist with transporting items or individuals.
Additional information
The path around Virginia Water Lake is 4.3 miles.
We do permit commercial charity events at Windsor Great Park. This will require you to follow a different process. More information about this can be found here.
